Land Registry Streamlines Purchase-to-Pay Processes with Version One

Land Registry, the government department that records who owns land and buildings in England and Wales, is centralising and streamlining its purchase-to-pay processes with the implementation of Version One’s document management and imaging systems. These new systems, which will be made available to up to 100 authorised Land Registry staff across 26 different sites, are expected to go live by the end of 2008.

Version One’s software, which will be integrated into Land Registry’s Oracle E-Business Suite applications system, will enable the paperless storage and retrieval of purchase invoices and related documents. Authorised users will be able to view these imaged documents either by drilling down through Oracle E-Business Suite or via Version One’s web browser, DbWebQuery. Land Registry will also be using Version One’s electronic storage system in conjunction with Oracle workflows to electronically authorise purchase invoices. Version One’s optical character recognition (OCR) technology will enable the data on these invoices to be automatically captured and verified before being uploaded, significantly reducing manual data entry.

Debbie Wilkinson, Head of Financial Accounting at Land Registry comments, “We require a document management solution integrated into our Oracle system to speed-up the processing of purchase invoices and help us to become paperless. Version One’s systems used alongside a Kodak i260 scanner will enable us to centralise accounts payable, improve our payment performance, cut costs whilst both supporting our green agenda and aiding us in our ultimate aim of being a world class accounts payable department.”

Wilkinson continues, “By having central receipt of all invoices the accounts payable team will be able to instantly know where an invoice is in the approval chain. This will improve our relationships with suppliers and further improve our payment performance. In addition, Version One’s OCR will significantly reduce manual data entry minimising the associated risk of human error.”

Wilkinson adds, “Version One’s systems integrated into the Oracle E-Business Suite will play a key role in us becoming a more efficient accounts payable department so that in the future we will be able to act as a shared services centre for other government departments and agencies.“