âWhen you consider that email has now replaced letters, memos and reports as the principal method of conveying information (in business), this should take on a particular resonance for everyone in business. A study by AIIM International and Kahn Consulting indicated that 93 per cent of enterprises use email to respond to customer enquiries, 84 per cent for discussing strategy, 82 per cent for filing or responding to regulations and 71 per cent for negotiating contracts."
âThis latest fine demonstrates why organisations (business excludes government which is clearly a target for us) need to tackle the issue of email archiving head on. While some organisations seem to be struggling to get to grips with exactly what is needed to ensure compliance, the technology is available to take the pain out of archiving. However, companies must take action before they bear the brunt of a courtroom or regulatory drama."
"An organisation with around 15,000 email-boxes will generate over 100 gigabytes a day in email alone. After one year of retention and factoring in index data and compression thatâs easily 40-50 terabytes of data, equivalent to the amount of other records a similar-sized company might expect to generate in 10 or more years."
"Whilst this might seem insurmountable, thanks to todayâs technology, a solution is very possible and comes at a small fraction of the cost of the negative judgment currently being levied against Morgan Stanley.â