Ricoh UK has today announced a partnership agreement with Charthouse Management Limited (Charthouse), a specialist provider of digital legacy scanning solutions, to provide end-to-end document management solutions and services. The alliance will enable customers to manage both new and legacy documents more effectively, but also offers additional capabilities including improved audit control and business continuity planning.
Records management is a legal minefield in many sectors of industry, including law, finance and the public sector. Employees are losing between 30 minutes and two hours each day looking for physical files. Using Ricoh's eCabinet hardware in conjunction with Charthouse's digital scanning expertise, companies will be able to convert hard copy into electronic file formats economising on space and providing employees with timely and accurate access to information. In addition, where hard copies need to be stored, Charthouse can house files at their storage centre in Wales reducing the costs to the business of holding business critical information.
"In a fast moving world, companies are looking for a new level of business service to help them match the growing demands placed on their organisations. Working together with the support of Ricoh and its business partners, Charthouse can offer an opportunity for companies to enjoy the benefits of a cost-effective digital environment not only for document management, but also for the generic audit and continuity of their business activity," commented Charthouse's managing director Peter Logan.
During a typical installation, companies often have thousands of legacy files that need to be digitised and scanned into a system. Ricoh chose to partner with legacy scanning specialist Charthouse, as they had the expertise in the preparation and indexing of documents to ensure optimal digital transfer.
Toby Jones of Ricoh's Imaging Systems Business division added:
"When implementing a document management system, the legacy paper-based files are often left redundant. Through the alliance with Charthouse, Ricoh are able to offer an end-to-end document lifecycle solution. The alliance will enable customers to capitalise on both their legacy paper based intelligence as well as their ongoing document requirements enabling fast, efficient retrieval of documents from the desktop"
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