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Northern Rail Streamlines Purchase to Pay Process with Advanced Invoice Processing Solution from ITESOFT

Northern Rail has chosen ITESOFT, the leading developer of automated document capture, processing and management software solutions, to supply an advanced invoicing solution to streamline their purchase-to-pay process.

Northern Rail is the biggest train operator in Britain, providing 2,500 local and regional train services every day across the north of England, serving a population of nearly 15 million. Crowned ‘Train Operator of the Year’ and ‘Rail Business of the Year’ Northern Rail carries 82 million passengers a year.

Previously a manual time-consuming and labour-intensive task, the matching of supplier invoices to purchase orders and goods received notes, will now be fully automated. Northern Rail will use ITESOFT.FreeMind for Invoices to capture and electronically process in the region of 90,000 invoices per annum. The solution will be seamlessly integrated into their SAP® accounting system.

Invoices will be scanned upon receipt, and through the use of full-text reading technology ITESOFT.FreeMind for Invoices will capture key invoice information and images. Once scanned the software automatically analyses the data, validates it and matches it against the PO, before posting it into SAP® via the ITESOFT.Balance integration module.

This module will ensure that any query invoices are automatically sent to the business for resolution prior to releasing for payment. The invoice process will be greatly accelerated, less labour intensive and far more accurate. Stored as electronic images, financial staff can easily track the invoice process, assisting query resolution and speeding up the search and retrieval process.

Tony Risino, Financial Controller for Northern Rail said, ‘We have chosen ITESOFT for the performance of their software and their expertise in the SAP® environment, which will deliver to us an automated purchase to pay process and drive significant business value.’