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Avotus redefines mobile and wireless communications management

Expands capabilities from procurement to payment with the only solution that supports the total enterprise communications environment…

TORONTO and BOSTON – Jan. 30, 2006 – Avotus Corporation, the leading provider of communications expense management (TEM) and e-Procurement solutions, today announced enhanced mobile and wireless management (MWM) capabilities as part of its integrated Intelligent Communications Management™ (ICM) solution. Unlike any other solution available, Avotus fully integrates mobile and wireless communications, including cell phones, Blackberries, PDAs and other devices into a single spend management environment.

Mobile device management processes and procurement are typically highly decentralized with individual employees often contracting and expensing their own services. There often is no clear corporate “owner” of the spend category, and policies, if they are defined, are both difficult and unpopular to enforce. The result is significant – often undetected overspend and misuse.

Avotus mobile and wireless management allows customers to select a range of services to address sourcing and procurement, inventory, cost and usage:

Inventory control – Avotus has a methodology and the managed services to quickly register all mobile users and devices, capture existing carrier and plan information, determine reimbursement and/or use policies.

Optimized sourcing and procurement – Through a unique automated process, Avotus enables a company to quickly develop a full RFP for the required services and products, obtain the best possible rates through a specialized online Web auction, and generate a contract ready for review—in a fraction of the time it would take through any other method. In addition, individual rate plans can be automatically reviewed, analyzed, and adjusted to fully optimize the company’s mobile and wireless spend, creating a new standard for best practices communications procurement.

Contract implementation, verification, and policy adherence – Avotus ensures that negotiated savings are actually implemented and realized over the life of the contract. Automated invoice validation analyzes each bill to ensure contract compliance. Asset-level purchasing is similarly automated as is the enforcement of corporate policies.

Integrates with enterprise accounting systems – Avotus is the only company to provide fully integrated MWM that captures, records and integrates wireless communications costs with other corporate communications expense lines. Avotus feeds data to corporate enterprise resource management systems so wireless costs are allocated in precisely the same way as all other corporate expenses. This eliminates errors, strengthens audit trails and simplifies budget reconciliation.

Full lifecycle control through call centers/contract fulfillment – Avotus also provides Web-based and call center support for all user services and technical needs, including ordering accessories and new and replacement equipment, as well as for changing and decommissioning services. Avotus offers an intelligent, online, rules-based portal that accommodates individual procurement requirements (equipment, carriers, plan, etc.) within the context of corporate policy.

“Virtually every company has a huge challenge with their wireless spend whether they realize it or not,” said Alan Gold, Avotus chief marketing officer. “And by its very nature—decentralized and distributed use, frequent device turnover, fragmented carrier coverage—it is perhaps the least well-managed part of an enterprise’s overall communications spend. The opportunity for savings and control is immense.

”Avotus has redefined wireless and mobile management by making it an integral part of the overall communications spend management environment. We know that ICM is the best communications management system available. We know that Avotus e-Procurement is the only online RFP and reverse auction solution that is optimized for communications procurement. With the addition of our expanded set of MWM capabilities Avotus now offers improved savings and process controls for wireless communications that are unmatchable by any competitor,” continued Gold.

”Managing mobile and wireless spend is a huge challenge for any growing enterprise,” stated Eric Goodness, research vice president for Gartner. “Our research shows that the costs and complexity of a mobile workforce are often masked through inadequate policies, decentralized processes, and a lack of visibility into the spend. Companies that recognize and take steps to manage their mobile spend can yield strong results, and firms that incorporate mobile and wireless expenses into an overall spend management model will be well ahead of the game.”